Making your event accessible

Make sure everyone can get there and move around:

• Venue entry: Is there step-free access? Automatic doors? Wide doorways?
• Parking: Is accessible parking available nearby?
• Seating: Are there options for people who can't stand for long periods?
• Lighting: Is the space well-lit for people with vision impairments?

Always mention accessibility features in your event description.

Not everyone processes sensory input the same way:

• Noise levels: Is the venue particularly loud? Can you offer a quieter space?
• Lighting: Avoid strobe lights and very dim environments
• Scent-free: Consider asking attendees to avoid strong perfumes
• Quiet room: For larger events, designate a calm space for people who need a break

Ensure everyone can follow along:

• Auslan interpreters: Contact Deaf Australia ACT for interpreter bookings
• Captioning: For online or hybrid events, use auto-captions
• Clear signage: High contrast, large text, plain language
• Microphones: Use them, even in small spaces—many people need them

Small changes make big differences:

• Pronoun check-ins: Include pronouns on name tags or in introductions
• Dietary options: Label food clearly including allergens
• Flexible participation: Not everyone wants to do icebreakers—make them opt-in
• Content warnings: If discussing potentially difficult topics, give advance notice

The best way to be accessible:

• Include a contact: "Need accessibility accommodations? Email me at..."
• Ask in the RSVP: Add a question about accessibility needs
• Check in on the day: "Is everyone comfortable?" goes a long way
• Learn and improve: Ask for feedback on accessibility after each event